Civil Service Council Meeting Minutes

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Library front overview

January 9, 2013

The January meeting of the Civil Service Council was called to order by Carolin Harvey, President.

Roll call of the members was taken by Patrick Brumleve.

Members Present: Regina Brown, Patrick Brumleve, Elizabeth Cheek, Mickel Cordes, Anita Eckhardt, Diane Frew, Shari Garnett, Tina Gerecke, Vera Gibbs, Carolin Harvey, Karin McClure, Jason Phillips, Jesus Rosado, Julie Virgo. Members Absent: Anthony Travelstead, Randy Lowe.

Others present: Anne Cooper Moore, Sheryl Lloyd, Teri Ricci, Vivian Williams.


Carolin Harvey welcomed Anne Cooper Moore, Dean of Library Affairs, who gave a presentation on the new developments taking place at the library


The minutes of the meeting on December 5, 2012, were corrected to show that Patrick Brumleve did the roll call of members. Minutes were approved as corrected.


Council President 
Carolin Harvey reported the constituency heads meeting in December was cancelled. The next meeting is scheduled for February 20.

Board of Trustees 
Carolin Harvey reported she attended the Board meeting on December 13 and plans to attend the next meeting on February 28.

Annuitants Association 
Carolin Harvey reported she spoke with Karen Waldron, who indicated she will no longer be able to represent the Council on the Association. The dates and times of the meetings now conflict with her schedule. Carolin indicated the Council has a short list of individuals who might be willing to take over for Karen, and she believes the next person on the list is Jay Brooks. She will contact him to see if he is interested and asked members if they had any other recommendations if Jay is unable to serve. Elizabeth Cheek suggested Nancy Hartman. Carolin asked that if anyone has additional names to recommend, they can contact her by phone or email. In the meantime, she will contact Jay to see if he would be available.


Jason Phillips reported the committee met by email and set the agenda.

Anita Eckhardt reported that the budget reports were emailed to all members prior to the meeting. She noted that less than half of the Council budget has been expended so far, so it should be okay for the rest of the fiscal year.

Education Assistance 
Anthony Travelstead submitted the following report: He would like to schedule a committee meeting the last week of January to: 1) review/approve award applications for the spring semester; 2) discuss needed committee operating procedure revisions; and 3) begin work on the flea market. Also, revisions to the payroll deduction campaign that were previously discussed have been resubmitted with the suggested changes and are once again pending approval from the Foundation.

Public Information 
Patrick Brumleve reported the newsletter was resubmitted via the listserv. The committee will plan to schedule an open forum with the Chancellor this spring, as well as send out a mini-newsletter.

Staff Excellence Award 
Diane Frew reported the committee received several nominations, and those have to be scored and returned by January 18. The committee will then meet at the end of the month. Carolin Harvey mentioned that an issue has been raised about previous award recipients not being able to be nominated again. She asked Diane to raise the issue to the committee to see if that is something they will reconsider or explain why there is such a restriction since it is not a life-time achievement award.

The following Council committees did not meet or had no report: Bylaws, Civil Service Benefits, Elections and Range.


Intercollegiate Athletics Advisory 
Jason Phillips submitted his report (included as an appendix to the minutes).

The following constituency committees did not meet or had no report: Advisory Committee to Director of Public Safety, Affirmative Action Advisory, Chancellor's Advisory Review Board, Chancellor's Planning and Budget Advisory, Computing Advisory, Honorary Degrees, Naming University Facilities, Parking and Traffic Appeals, Recreational Sports and Services Advisory, Student Center Advisory, Traffic and Parking, University Joint Benefits, UWPA.


Legislative Advisory 
Karin McClure reported the lame duck session adjourned yesterday without taking any action on pensions. The new General Assembly is scheduled to go into session at noon today. The Governor had proposed forming a commission on pensions, but it did not make it to the floor of the House.

The following special/other committees did not meet or had no report: Academic Calendar, Employee Advisory Committee to the Merit Board, Strategic Planning, Signage, SURS Members Advisory.


Carolin Harvey reported she received a request for three names to submit for the Search Committee for Dean of the College of Mass Communication and Media Arts. She asked if anyone wanted to volunteer to be considered. Mickel Cordes, Patrick Brumleve and Regina Brown volunteered. Shari Garnett moved to submit the three names to the Provost for consideration; seconded by Karin McClure. Motion carried.