Civil Service Council Meeting Minutes

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Library front overview

December 4, 2013

The November meeting of the Civil Service Council was called to order at 1:06 pm by Carolin Harvey, President.

Roll call of the members was taken by Patrick Brumleve.

Members Present:  Matthew Borowicz, Regina Brown, Pat Brumleve, Elizabeth Cheek, Mickel Cordes, Anita Eckhardt, Diane Frew, Shari Garnett, Tina Gerecke, Vera Gibbs, Carolin Harvey, Randy Lowe, Karin McClure, Jason Phillips, and Anthony Travelstead

Others Present: Teri Ricci, Dawn Legier, Jennifer Watson, Jay Brooks, Jane Meuth and Rebecca Armstrong


Diane Frew made motion to approve minutes from November 6, 2013 meeting, Matt Borowicz seconded. Minutes were approved.


There were no announcements.


Council President
C. Harvey reported that the Constituency Heads meeting for November was cancelled  and is scheduled for December. She will be attending the next Board of Trustees meeting on Dec. 12th in Carbondale and circulated the Board packet for members to look at.

School of Medicine
No report.

Annuitants Association
The committee has not met since the last meeting of the council.  Jay Brooks reported that the State has passed a pension plan. SUAA plans on fighting it in court as well as the unions.  J. Brooks discussed some of the components of the bill and remarked that the letter from Senator Luechtefeld explains it best.  That link is

Human Resources
Jennifer Watson reported again that SUCCS bi-annual compliance audit will be taking place Jan. 21 – 24th. The HR Self Service is continually making changes and has added the ability for people to make an address change online. The goal is to have all SOE online and not being mailed out. C. Harvey asked about the positions that will be selected to be audited. J. Watson said the auditors will select the positions they wish to review when they get here. The employee and the supervisor will be notified and will have to come in to the audit.


Phillips reported the committee met and set the agenda.

Budget reports were emailed to all members prior to the meeting.

Education Assistance
Anthony Travelstead, Chair reported that the committee has not met but would like to thank the committee for their work on the Holiday Raffle. An estimated $1,578.00 was raised unofficially.

Public Information
Brumleve, chair reported that the committee sent out the newsletter, thanks to the employees who contributed and to Rhonda for compiling the information. P. Brumleve reported that he got the hard copies out to Housing employees and Physical Plant did the same. Next event will be the Chancellor’s Open Forum in the spring.

The following Council committees did not meet nor had no report: Bylaws, Civil Service Benefits, Elections and Range.


Computing Advisory
Jason Phillips reported that Bill Bruns and he had attended the meeting. B. Bruns drafted a report that was passed around. (attachment A) .

Honorary Degree
Shari Garnett reported the Honorary Degree and Distinguished Service Award Committee met on Wednesday, November 13, 2013, to review nominations for honorary degree and distinguished service awards.  The Committee is forwarding its recommendations to the Chancellor.  This committee will not meet again until Fall 2014.

Intercollegiate Athletics Advisory
J. Phillips reported that the committee met. Report is attached. (Attachment B)

Recreational Sports and Services Advisory
R. Douglass reported that the transgender facilities are available at the Rec Center. There is a room by the pool and a room in each of the locker room areas.

T. Gerecke referred to Naming Facilities Committee and asked if C Harvey had heard about naming of the new Student Service Building. They are going to be naming the building in the near future.

The following constituency committees did not meet nor had no report: Advisory Committee to Director of Public Safety, Affirmative Action Advisory, Chancellor’s Advisory Review Board, Chancellor’s Planning and Budget Committee, Naming University Facilities, Parking and Traffic Appeals, Student Center Advisory, Traffic and Parking, University Joint Benefits and UWPA.


Legislative Advisory Committee
McClure reported that Jay Brooks covered the information pretty well. McClure suggested that the council may be called upon to help our peers answer questions and need to reiterate that the fight is not over.

There were no reports by the Special Committees - Academic Calendar, Employee Advisory committee to the Merit Board, or Staff Excellence Award Commitees.


Council of Councils
Diane Frew had a handout. The committee met on Nov. 6th, report is attached.(attachment C). The next meeting will be January 7th, 2014.

Search Committee
Dawn Legier reported that they were reviewing 42 applications for Dean of College of Science. They will meet again in December to have a short list.

Presidential Search
C. Harvey reported she attended a meeting on Nov. 14th in Edwardsville. Committee report is attached (attachment D). On Dec. 12th after the Board of Trustee meeting in Carbondale there will be an Open Forum to gather information and make suggestions about the search for President. C. Harvey encourages everyone to attend.


Need to change the date for the meeting in January. Randy Lowe made a motion to move the meeting to January 8th, Tina Gerecke seconded. It was approved. January meeting will be held the 8th.


Patrick Brumleve asked if anyone else has problems with the windows in the new building. There have been lots of complaints about the sun coming in the windows. Brumleve wondered if anything may be getting down. Gerecke remarked that the manufacturer of the windows will void the windows if anything is done to the windows, so the university is trying to work with them to get something done about it. C. Harvey suggested that an email be sent to the Chancellor, the Provost and Department heads, so that they know complaints have been made.

M. Cordes had a complaint about the vending service and the office supply companies which are leaving cardboard in garbage can or in way and there is a recycled bin about 3 feet away at the Library.

Meeting was adjourned at 1:47 p.m.