Civil Service Council Meeting Minutes | Civil Service Council | SIU

July 10, 2013

The July meeting of the Civil Service Council was called to order by Carolin Harvey, President.

Roll call of the members was taken by Patrick Brumleve.

Members Present: Matthew Borowicz, Regina Brown, Patrick Brumleve, Elizabeth Cheek, Mickel Cordes, Anita Eckhardt, Diane Frew, Shari Garnett, Tina Gereke, Vera Gibbs, Carolin Harvey, Randy Lowe, Karin McClure, Jason Phillips, Anthony Travelstead.

Others Present: Dawn Legier.

MINUTES

The minutes for the meeting on June 5, 2013, were approved as presented.

REPORTS

Council President 
Harvey reported the constituency heads did not meet. The Board of Trustees meeting will be July 11 in Springfield. Harvey plans to attend. 

School of Medicine
Representatives were not able to be present. 

Human Resources
Watson was not able attend and no report was given. 

Approval of Committee Assignments
The assignments were discussed. Borowicz was asked if he was a Range employee and he responded that he was not. His name was removed from the list. Cheek volunteered to serve as the alternate on the Parking & Traffic Appeals. Borowicz inquired about the number of committees he was assigned to. Harvey explained the duties of the committees and said that Borowicz may ask to remove himself from a committee if his schedule became too busy. On motion Phillips and 2nd Borowicz to approve committee assignments. Motion carried. The current chairs of the council committees were asked to organize the initial meeting for the 2013-14 year. 

COUNCIL COMMITTEES

Executive Phillips reported the committee met and set the agenda. 

Budget

Budget reports were emailed to all members prior to the meeting. 

Public Information

Brumleve reported that a summer newsletter was prepared and issued. He thanked Armstrong for developing the newsletter before her retirement. 

The following Council committees did not meet or had no report: Bylaws, Civil Service Benefits, Education Assistance, Elections, Range, and Staff Excellence Award. 

CONSTITUENCY COMMITTEES

Chancellor’s Planning and Budget Advisory
Harvey reported a meeting is planned in August. 

Intercollegiate Athletics Advisory
Phillips reported a meeting is planned in August/September. 

Parking and Traffic Appeals 
Cheek reported that there had not been a meeting. The next meeting is July 22nd. Brumleve will notify Merriman. 

Recreational Sports and Services Advisory 
Bruns issued a report that was attached to the agenda. 

University Joint Benefits
McClure reported that there was no meeting due to a lack of a quorum. 

UWPA 
Frew issued a report.

The following constituency committees did not meet or had no report: Advisory Committee to Director of Public Safety, Affirmative Action Advisory, Computing Advisory, Honorary Degrees, Naming University Facilities, Student Center Advisory, and Traffic and Parking.

SPECIAL/OTHER COMMITTEES

Legislative Advisory 
McClure reported on the governor’s recent actions concerning pension reform. Harvey had a question on the rules concerning annuitants being rehired after retirement. It was reported that SIU is working on procedures and questions should be directed to Mary Nippe of Human Resources. 
The following special/other committees did not meet or had no report: Employee Advisory Committee to Merit Board and SURS Members Advisory.

OLD BUSINESS
Frew passed out a proposed budget for the Civil Service Council hosting the Council of Councils meeting in the fall of 2014. Frew recommended that the report be forwarded to the Chancellor’s office. The council approved the recommendation.

NEW BUSINESS
Travelstead reported that he received a file from Armstrong concerning the Education Assistance Committee. A report was enclosed about developing a commemorative brick project as a fundraiser. He asked the council for its opinion on the project. Harvey asked him to discuss the proposal with the committee and give a report to the Council.

Harvey asked the Council members to get their reports to Brumleve on a timely basis.

Cordes mentioned that he still had the flea markets signs. They will be placed in storage at Woody. The status of Armstrong’s replacement was discussed. A thank you card from Armstrong was read. The Education Assistance awards for fall 2013 were discussed. Harvey asked for a volunteer to be in charge of the Council’s listserv. Travelstead volunteered and will contact Armstrong. .

NON AGENDA ITEMS

Carolin Harvey reviewed the guidelines for the Card and Flower Fund, noting Patrick Brumleve will be collecting those donations at the July meeting.

ADJOURNMENT